Time Type:  Full-time/Continuing
Salary Range:  $65,000 – $76,000
Closing Date:  Until filled

White Rock Christian Academy is seeking candidates for the position of Executive Assistant starting for the 2024-2025 school year.

Job Description

Responsible to:  Head of School

Responsible for:                              

• Providing comprehensive confidential administrative support to the Head of School
• Maintain discretion and confidentiality
• Draft emails, manage communications, and book appointments
• Gather research and assemble reports for the Head of School
• Handle requisitions and receipt of goods
• Maintain filing systems
• Organize meetings, register for conferences, book and organize travel
• Greet guests to the Head of School; Manage scheduling and screening for the Head of School
• Key staff responsible for gathering and assembling documents for Ministry Evaluation and Monitoring Inspections

Communicate with the Board of Directors

• Prepare information for meetings and retreats, including hospitality needs
• Manage Society membership and administrative needs of Society meetings

Supporting Leadership Team

• Perform secretarial and administrative tasks in support of Leadership Team; including setting up team meetings, managing communications from Leadership Team (i.e. CEBC, SCSBC, FISA, memos, letters, e-mail, etc.),
• Perform other duties assigned by the Head of School to support the Leadership Team

Human Resource Responsibilities

• Maintain employee database (including criminal record checks, teacher certification, onboarding of new staff)
• Maintain leaves benefit database.
• Maintain criminal record check database for all volunteers.
• Provide information for Teacher Regulation Branch when needed.

Maintaining and updating school documents

• Teacher Handbook
• Parent/Student Handbook
• Forms

Other Tasks

• Manage all administrative aspects of multiple, annual international student trips
• Vaccination coordination with Fraser Health
• WRCA Hospitality – special events, pro-d days.
• Coordinating Class Parent Representatives and Parent Action Group
• Staff Devotions management
• Assisting with Emergency Management Plan (including scheduling safety drills and OK Help Lists)
• Maintain uniform store: volunteer organization, parent inquiries, key contact with supplier

Qualifications:

• Committed Christian and regular participant in their local church
• Able to commit and adhere to WRCA’s Statement of Faith and Community Standards
• Excellent organizational, multi-tasking, and problem-solving skills
• Exceptional verbal and written communication skills with ability to translate information into concrete and understandable terms for a variety of audiences
• Interpersonal skills; ability to establish and maintain effective working relationships with all levels of internal and external stakeholders
• Ability to be sensitive to and work with confidential data
• Team player who shows initiative; independent decision maker in support of the Head of School
• Ability to prioritize, yet remain flexible to shifting priorities and last-minute requests
• Proficiency in MS Office (Word/Excel/Powerpoint/Outlook)
• Experience with various software programs/databases (Zoom and Teams)
• Ability to use InDesign and entire Adobe Suite an asset
• Minimum university or college level training (diploma) is preferred. Experience in business administration, public relations, marketing, or communications is an asset.
• Successful criminal record check is a requirement

If you would like to be a part of our dynamic staff team glorifying God through Christian education, please email a cover letter, resume and statement of faith attention to the Head of School, Mr. Joel Slofstra to slofstraj@wrca.ca.

We thank all applicants for their interest and effort in applying for this position and advise that only candidates selected for an interview will be contacted.