Executive Assistant
06.25.24Time Type: Full-time/Continuing
Salary Range: $65,000 – $76,000
Closing Date: Until filled
White Rock Christian Academy is seeking candidates for the position of Executive Assistant starting for the 2024-2025 school year.
Job Description
Responsible to: Head of School
Responsible for:
- Providing comprehensive confidential administrative support to the Head of School
- Maintain discretion and confidentiality
- Draft emails, manage communications, and book appointments
- Gather research and assemble reports for the Head of School
- Handle requisitions and receipt of goods
- Maintain filing systems
- Organize meetings, register for conferences, book and organize travel
- Greet guests to the Head of School; Manage scheduling and screening for the Head of School
- Key staff responsible for gathering and assembling documents for Ministry Evaluation and Monitoring Inspections
Communicate with the Board of Directors
- Prepare information for meetings and retreats, including hospitality needs
- Manage Society membership and administrative needs of Society meetings
Supporting Leadership Team
- Perform secretarial and administrative tasks in support of Leadership Team; including setting up team meetings, managing communications from Leadership Team (i.e. CEBC, SCSBC, FISA, memos, letters, e-mail, etc.),
- Perform other duties assigned by the Head of School to support the Leadership Team
Human Resource Responsibilities
- Maintain employee database (including criminal record checks, teacher certification, onboarding of new staff)
- Maintain leaves benefit database.
- Maintain criminal record check database for all volunteers.
- Provide information for Teacher Regulation Branch when needed.
Maintaining and updating school documents
- Teacher Handbook
- Parent/Student Handbook
- Forms
Other Tasks
- Manage all administrative aspects of multiple, annual international student trips
- Vaccination coordination with Fraser Health
- WRCA Hospitality – special events, pro-d days.
- Coordinating Class Parent Representatives and Parent Action Group
- Staff Devotions management
- Assisting with Emergency Management Plan (including scheduling safety drills and OK Help Lists)
- Maintain uniform store: volunteer organization, parent inquiries, key contact with supplier
Qualifications:
- Committed Christian and regular participant in their local church
- Able to commit and adhere to WRCA’s Statement of Faith and Community Standards
- Excellent organizational, multi-tasking, and problem-solving skills
- Exceptional verbal and written communication skills with ability to translate information into concrete and understandable terms for a variety of audiences
- Interpersonal skills; ability to establish and maintain effective working relationships with all levels of internal and external stakeholders
- Ability to be sensitive to and work with confidential data
- Team player who shows initiative; independent decision maker in support of the Head of School
- Ability to prioritize, yet remain flexible to shifting priorities and last-minute requests
- Proficiency in MS Office (Word/Excel/Powerpoint/Outlook)
- Experience with various software programs/databases (Zoom and Teams)
- Ability to use InDesign and entire Adobe Suite an asset
- Minimum university or college level training (diploma) is preferred. Experience in business administration, public relations, marketing, or communications is an asset.
- Successful criminal record check is a requirement
If you would like to be a part of our dynamic staff team glorifying God through Christian education, please email a cover letter, resume and statement of faith attention to the Head of School, Mr. Joel Slofstra to slofstraj@wrca.ca.
We thank all applicants for their interest and effort in applying for this position and advise that only candidates selected for an interview will be contacted.
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