Hot Lunch Notes and FAQ
WRCA offers a Hot Lunch Program throughout the school year and is facilitated with the gracious help of volunteers.
Please direct all inquiries about Hot Lunches to hotlunch@wrca.ca.
Ordering Hot Lunch:
We are excited to launch our new online ordering system through MunchaLunch for our Hot Lunch Program! As this is WRCA’s first year using MunchaLunch, all families will need to create a new account before placing orders.
PLEASE NOTE THAT THE WRCA HOT LUNCH PROGRAM IS FOR WRCA FAMILIES + STAFF ONLY.
WEEKLY HOT LUNCH MENU:
- Monday: White Spot
- Tuesday: Yamako Sushi
- Wednesday: Little Caesar’s Pizza + Booster Juice
- Thursday: White Spot + Mr. Chu Bubble Tea
- Friday: Sunflower Café
STEPS: Follow the screen instructions to guide you through each step.
Visit https://munchalunch.com/wrca
- Click “Register Here”
- Create your family account.
- Add your child(ren):
- Junior School (JK-G5): Select your child’s grade and homeroom teacher.
- Senior School (G6-G12): Select your child’s grade.
- Place your orders and complete payment online.
ORDERING DETAILS:
Session: The first ordering session covers lunches from September 21 to December 17, 2026.
Deadlines: There will be weekly deadlines. Orders for the following week must be submitted by 11:59pm every Wednesday. For example, orders for the week of Sept 21 to 25 must be submitted by Wed Sept 16 at 11:59pm.
Refund & Cancellation: Orders may be modified or cancelled BY THE PARENT up until the ordering deadline of 11:59pm on Wednesday for the following week’s lunches. After the ordering deadline has passed, refunds, credits, or order changes cannot be accommodated, as food orders have already been submitted to our vendors. No refunds will be provided for student absences on a scheduled lunch day.
Important Notes:
ASK YOUR TEACHER FOR FIELD TRIPS DATES PRIOR TO ORDERING. It is the responsibility of the parents to NOT order hot lunch on days when students will be away at school events or absent due to prior family arrangements. Once the Hot Lunch ordering window closes, all requests for changes must be made by the designated deadline for each ordering window by emailing hotlunch@wrca.ca. No further changes or additions will be accepted thereafter.
SPECIAL REQUESTS. If your request requires WRCA authorization or the coordination of Hot Lunch pickup at the front office, please ensure to send the request by 9:30am for same day requests. Past 9:30am, requests may not be accommodated. Please ensure that a staff member has replied your email to ensure that your request has been processed. If you do not receive a reply by 11am, please call the main office for assistance. All unclaimed Hot Lunches are made available to Staff after 12:45pm.
Frequently Asked Questions (FAQ):
Please note that all unclaimed Hot Lunches are made available to Staff after 12:45pm.
What to do if my child is sick or absent from school?
Option 1: Transferring Lunches within Junior School
If both children are in Junior School, please email both children’s teachers to coordinate the transfer of lunches between siblings. Make arrangements with teacher to have one sibling, go to the absent sibling’s classroom to collect their hot lunch. Please note that for health and safety reasons, we are unable to transfer lunches to students that are not siblings without explicit parental permission. Please email hotlunch@wrca.ca for authorization.
Option 2: Pickup at Front Office
If you would like to pick up your child’s lunch at the front office or to coordinate the transfer of lunches between Junior and Senior school, please email hotlunch@wrca.ca by 9:30 am the day of, to request for front office pickup between 1:00-3:30pm. Please include: Student’s name, Teacher’s name, and date requested in the email (Example. Michael Jones in Ms. Karram, Gr. 2.2 for October 13, 2026). Past 9:30am, we are unable to ensure the requests can be accommodated. We are not able to store or keep lunches past 3:30pm.
Picking up for others at the Senior School line up: If you would like someone else to pick up your child’s lunch, please ensure to email hotlunch@wrca.ca in advance (by 9:30am for same day requests), as hot lunches are only released with authorization. Please ensure a staff member has replied to your email to ensure that your request has been processed.
How can I add more items or cancel an order after submitting an order during the Hot Lunch ordering window?
If the ordering window is still open, and you would like to add more items to an order, you may do so. There will be weekly deadlines. Orders for the following week must be submitted by 11:59pm every Wednesday. For example, orders for the week of Sept 21 to 25 must be submitted by Wed Sept 16 at 11:59pm.
Cancellations will give you a credit for future orders – there is no refunds. If you require a refund because you will no longer be ordering hot lunches, please contact hotlunch@wrca.ca with the details and we will make arrangements.
The Hot Lunch window has closed for the week, can I make changes to an order?
If the ordering window has closed for the week (Wednesday at 11:59pm for the upcoming week), the user cannot make any changes to a submitted order as the orders have already been submitted to the vendors for processing.